Cleve Gibbon

content management, content modelling, digital ecosystems, technology evangelist.

The 05 meeting rule

I’ve updated my simple meeting policy to include the 05 meeting rule.

My simple meeting policy shortens traditional 30-minute meetings to 25 minutes and 1-hour meetings to 50 minutes. However, that didn’t stop some meetings from overrunning and eating into that all-important extra 5 mins we were trying to protect for everyone’s peace of mind.

Last week a kind soul passed along this genius fix. I’m calling it the 05 meeting rule. It works beautifully with our shorter meetings policy. Applying the 05 meeting rule means starting your meeting 5 minutes later. That’s it! In doing so, a meeting starting at 9:05 and running to 9:30:

  1. Eliminates overruns. Meetings always end on time.
  2. Protected 5 mins. Take the time at the start to set up for success.

For one hour meetings, shortened to 50 minutes, the 05 meeting rule means that they are bookended with 5 minutes of your time.

Love it! One thing to watch out for thought. Let people know you’re doing this. If they don’t pay attention to the meeting invite and you don’t show up for 5 mins, they may drop off the call before you arrive. I try to get there a couple of minutes beforehand and say hey, chill out – be human – without it now eating into valuable, yet shortened, meeting time. Win-win!

Category: gtd, productivity

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  1. […] your meeting 5 mins after the hour (e.g. 9:05 rather than […]

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About Cleve Gibbon



I'm Cleve Gibbon, CTO at Wunderman Thompson North America where we are passionate about customer experience platforms.

My sort of up-to-date cv tells you my past, linked in shows you my professional network and on twitter you can find out what I'm currently doing.